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Purchase order quantity errors

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avelec View Drop Down
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Joined: 25 Jan 2017
Location: England, UK
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    Posted: 25 Jan 2017 at 2:35am

   I have been evaluating the ACS system over the last two weeks with a
view to purchase and have encountered a difficulty which I hope you may
be able to address.

   I have loaded the data from my existing stock control system into ACS
and have attempted to print out a purchase order for the materials used
to build a product which consists of various items and two layers of
sub-assemblies. Two of the sub-assemblies in the uppermost layer are
printed circuit board assemblies which are composed of items some of
which are of the same item-ID on both boards. I am finding that the
purchase order printout quantities of materials are incorrect for the
items that are are common to both boards. It appears that ACS does not
consolidate items that are common to two sub-assembles and appears to
ignore the quantity required for one or other of the sub-assembly circuit boards. I have
checked in the 'Inventory Item Master' and confirmed that all the sub-assemblies
and other components of the product are included in the product
Component Detail box.

Perhaps my procedure is in error. So here
is how I have created the trial purchase order:

1. Orders tab/ Order detail: in Assemblies, repairs and Maintenance:
create a work order.
2. Warranty/Status tab: set status to 'started'.
3. Parts tab: apply top level assembly item-ID and quantity in the
Assembly and Units boxes and click on 'Add all'.
4. Click on 'Use Stock/PO' button and select 'Yes' from the prompt to
use the PO Switch.
5. Click on 'Create POs' button at the bottom of the box.
6. Select 'Optimise by Amount' in the prompt box that opens.
7. Click on the 'Make POs' button at the top right of the Suggested
Purchase Orders box that has opened.
8. Click on 'OK' in the prompt box that indicated the created PO numbers.
9. Go to 'Orders/Purchasing' at the top of the screen and select 'Order
Details'.
10. Select an order in the 'Purchase Orders' box that opens.
11. Click on the 'Print' button at the bottom of the box.
12. Select 'Current Purchase Order' and click on the 'Print' button.

If you have any suggestions as to how I may avoid the quantity to
purchase errors I would be very grateful for your comment.

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